Privacy Policy

1. Data Controller

The controller of your personal data is PROIT, headquartered in Poland, contact: kontakt@proit.pl, tel. +48 61 877 22 22.

2. Types of Data Processed

We process the following categories of personal data:

• Contact information: name, surname, email address, phone number
• Company information: company name, position (when provided voluntarily)
• Technical data: IP address, browser information, cookie data
• Communication data: content of messages sent through the contact form

3. Purposes and Legal Bases of Processing

3.1 Service Provision and Communication

Legal basis: Art. 6(1)(b) GDPR (performance of contract) and Art. 6(1)(f) GDPR (legitimate interest)

Purpose: Responding to inquiries, providing consulting services, customer support

3.2 Direct Marketing

Legal basis: Art. 6(1)(a) GDPR (consent)

Purpose: Sending newsletter, information about services, webinar invitations

3.3 Analytics and Website Optimization

Legal basis: Art. 6(1)(f) GDPR (legitimate interest)

Purpose: Website traffic analysis, functionality optimization, security

4. Cookies and Tracking Technologies

4.1 Types of Cookies

Our website uses the following types of cookies:

Necessary Cookies

• Remembering website settings (light/dark mode)
• Contact form handling
• Spam protection (reCAPTCHA)

Analytical Cookies

• Google Analytics: Website traffic analysis, visit statistics
• Plausible Analytics: Private web analytics without user tracking

Functional Cookies

• Remembering user preferences
• Content personalization
• Improving website functionality

4.2 Cookie Management

You can manage cookie settings through:

• Cookie banner displayed on first visit
• Web browser settings
• Privacy settings panel (available at any time)

5. Data Transfer

Your data may be transferred to the following categories of recipients:

• IT service providers: hosting, analytics, mailing systems
• Legal and accounting service providers: to the extent necessary for business operations
• Public authorities: only in cases required by law

5.1 Transfer to Third Countries

Some data may be transferred to countries outside the European Economic Area (EEA):

• Google Analytics: USA (based on adequacy decisions or standard contractual clauses)
• Other services: only with appropriate safeguards in place

6. Data Retention Period

• Contact form data: 3 years from last contact
• Newsletter: until consent is withdrawn or 5 years from last activity
• Analytical data: 26 months (Google Analytics)
• Cookies: according to settings in the cookie table
• Contract data: 10 years in accordance with tax regulations

7. Your Rights

You have the right to:

• Access your personal data
• Rectification of incorrect data
• Erasure of data (right to be forgotten)
• Restriction of processing
• Data portability
• Object to processing
• Withdraw consent at any time

To exercise your rights, contact us: kontakt@proit.pl

You also have the right to lodge a complaint with the President of the Personal Data Protection Office.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

• Connection encryption (SSL/HTTPS)
• Secure servers and databases
• Regular security updates
• Limited access to personal data
• Regular staff training on data protection

9. Automated Decision-Making

We do not use automated decision-making or profiling in a way that would produce legal effects or similarly significantly affect your situation.

10. Changes to the Privacy Policy

We reserve the right to make changes to this Privacy Policy. We will inform you about significant changes through:

• Website notification
• Email message (if you have consented to the newsletter)
• Update of the "last updated" date at the top of the document

11. Contact

If you have any questions regarding the processing of personal data or this Privacy Policy, please contact us:

• Email: kontakt@proit.pl
• Phone: +48 61 877 22 22
• Address: PROIT, Poland